Debra Kasowski

Why Do Businesses Needs Systems and Processes?

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It would be great if all businesses ran like a well-oiled machine. Do you want to go on a vacation without worrying about your business?

Do you want to help your employees cope even if you are out from business for a day or more?

Remember it is about working on your business NOT in your business.

Implement systems and processes that will be efficient for your employees and convenient for your partners and customers.

When you have clear systems and processes you will be able to use your time accordingly and become more productive.

Courtesy of Michal Marcol/freedigitalphotos.net
Courtesy of Michal Marcol/freedigitalphotos.net

Here is what you can do:

Create checklists

Are there processes that seem pretty routine to you? Creating a checklist  can not only aid training new people but can act as a recipe for success!

Have a standard sales process for your company

When you decide on sales processes, consider the methods of delivery (will you post the goods or will customers collect them), payment methods (will you accept checks or credits cards?), Will you offer credit or cash only? Will your goods be returnable or not? Will you have guarantees and warrantees?

Use an effective accounting system

Not all entrepreneurs have the necessary skills to deal with numbers.  An accounting system will help you set accurate service rates, file taxes, and manage your budget.  Alternatively, you can hire an accountant who will handle all your accounting activities. Work where your talents lie!

Create a recording system suitable for your type of business

Bookkeeping is unique for every type of business. There are businesses that need tracking services for orders but some don’t.  Ideally, you need a qualified bookkeeper who will analyze your type of business and come up with bookkeeping system and process that will ensure your records are always accurate and up to date.

Streamline and automate your company interactions with customers

A streamlined and automated system will save money and time for your customers.  Business activities like social media and email campaigns, product orders and customer enquiries can help you run your business efficiently when they are automated.

Document your processes and make them easily accessible to other employees.

Create documents that outlines your business processes step by step, particularly for those task that you do every day.  This will ensure that your employees perform some of your duties successfully in your absence.  Decide on a central place where you will keep all documents for your company systems and processes so that other employees can access information easily and in the shortest of time.

Find an efficient payroll system

An efficient payroll system will help you manage your employee salaries and taxes without hassles.

The purpose of business systems and processes is to help you do more for less, hence every business needs them to be profitable. Enjoy your well-deserved vacation.

Success Starts with the Power of Your Mind

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The power of our minds is amazing yet we have more negative that positive thoughts going through our minds at any moment in time. I came across this message in Tough Times Don’t Last, Tough People Do by Dr. Robert H. Schuller that reinforces the mindset you must have to achieve success. I love this message:

” Success all starts in your head, and every person has the freedom to choose to be a success or not.

Choose to succeed. See yourself as a successful person, and you will be a successful person.”

You have the power to filter the thoughts that run through your head. You can chose which one will win out. The story you tell yourself and the attention and belief that you bring to that story will become your truth.

Courtesy of StuartMiles/freedigitalphotos.net
Courtesy of StuartMiles/freedigitalphotos.net

The one you feed – WINS!

I have studied success for nearly 20 years and true success comes to those who:

  • Work harder than the others.
  • Work smarter than the others, because they know how to delegate and know their priorities.
  • Dress for the success they believe themselves to be.
  • Watch what they eat and do not just go for convenience – convenience costs more! Waistline included!
  • Track their numbers and allocate their funds to what matters most to them.
  • Develop systems and processes to keep them on track.
  • Deep trust and faith that everything that shows up in their lives was meant for a season or a reason.
  • People come first before anything! Build the know, like, and trust – not just the transaction.
  • Control the messages in their head about self-limiting beliefs and doubt by focusing on the positive.

Empower yourself by listening to audiobooks and reading books and magazines about your industry or that motivate you to be your best. You have so much potential trapped inside your mind. It is time for you to use all you gifts and create the life you imagine. For the power of the mind can create what some view as impossible but I think you can start telling yourself – I AM possible!!!

I would love to hear how you made things possible in your life by making a CHOICE!

Start Thinking About All the Possibilities

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ID-10089370Let’s face it when obstacles or roadblocks show up in life, many people will look at the situation as a problem. There are others who shift their thinking and look for the possibilities. Hence, this is where many businesses are born and peace and harmony may even come to be.

I see abundance.

There was a time when I looked at what others where doing and thought “What a grand life they have!” They never have any problems. Why does life seem so perfect for them and not for me?” What a pity party! Thank goodness I have learned to shift out of the VICTIM mentality and seize the opportunities that come my way. Now I look at others and say, “Good for them. Maybe I can learn from what they are doing.”

Here is the real deal on problems that will shift you to thinking about all the possibilities:

All problems are time-limited. The world is constantly changing and growing and nothing stays completely the same. Even success and accomplishments are celebrated for a certain period of time. Everything exists in a temporary state. It all depends on where you want the energy to last!

All people experience problems or challenges. Every person must face an obstacle or challenge if they are to grow. The people around you have problems too. Don’t be fooled. They may not share them openly with you but they too do have problems.It is all a matter of perspective as to whether or not they believe it is a problem or not.

Every problem holds a possibility. Look for the lesson. What solutions or desired outcomes can be shared from this situation?

Each problem offers an opportunity to respond or react. Suppose you are having trouble with your finances or an employee. If you avoid learning about the situation and managing the expected outcome, you could be without money and have an employee creating poor products or providing poor customer service.

Problems build your character. Once you manage a situation or let a situation manage you, you are never the same. In most instances, when people challenge their problems head on versus avoiding them, they develop more courage and confidence to take on the next challenge that may come their way. Now only that you develop resilience!

You can achieve great things and step into your potential when you shift how you are thinking about your problems. Get fired up about all the possibilities and opportunities coming your way!

I would love to hear about how you face obstacles and problems that come your way! Comment and share – let’s help others tackle their problems.

 

7 Ways Women Sabotage Their Success

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Courtesy of David Castillo Dominici/freedigitalphotos.net

The whispers of women are getting louder as they start to speak their truth . Yet many women entrepreneurs are holding themselves back by sabotaging their journey to success. More and more women need to start speaking up and speaking their truth about what they want to achieve in their lives instead of hiding behind some of the excuses we tell ourselves as to why we cannot have the success we want.

In order to become what you say you want, you need to stop sabotaging your success and staking your claim for what you believe in and why.

Are you truly living up to the potential and life you see for yourself?

Do you want to know if you may be sabotaging the very thing you say you want the most? SUCCESS!!!

Take into consideration the following, are you:

1.  Thinking small. Do you stretch out of your comfort zone and challenge yourself to try new things? Do you dream of what is possible or do you think everything is good just the way it is and avoid change? Thinking small is narrow focused and limits the endless opportunities and possibilities that exist when you try new things. The world has many opportunities for us to seize! Shift your thinking and start dreaming of what would be possible if you had no limitations – no lack of money, time, or resources. Imagine an abundant world. What is possible for you?

2.  Constantly seek approval from others. Do you hold yourself back by trying to gain approval from other people? Do you prevent yourself from moving forward until you achieve a consensus? Waiting for others to side with your choice and opinion can sometimes be difficult. Other people will have their own opinions and that is alright. What matters is what your expectations are and will you be satisfied with the outcome.

3.  Take things too personally. This one area many women fall into – we do not want to hurt someone’s feelings even if they are not doing the work they have been assigned to do. Women make decisions emotionally but we need to be smart about it. You are running your business and life. You are in business to make money and provide a value rich experience. You need to start charging what you are worth. Why compromise yourself – you are a commodity.

4. Not asking for help or delegating. I always thought it would be cool to be Linda Carter from Wonder Woman but  now I know I cannot do everything myself and neither can you. You need to ask for help or delegate your tasks. Do not overcommit or overwhelm yourself with tasks that others who are better suited to do the task and are proficient at it. Perfectionism needs to take a step back so you can be more productive at your desk.

5. Lack Self-Awareness One of the greatest self awareness tools is journaling. Self-reflection allows us to see where we can do better, collect our thoughts and ideas, and set goals and strategic action plans. Self awareness is self improvement. You must accept where you are so that you can get clear on where it is you wish to go.

6. Shameless Self Promotion This one area where women often struggle with sharing their gifts, talents, and abilities for the fear of being ridiculed. Women must start taking big leaps and start getting involved more in their businesses and communities. Women also need to speak up for each other and our rights more. You need to be proud of your accomplishments.

7. Do not set boundaries. Sometimes women get caught lying through their teeth as they say  “yes” to things they really wish they had the courage to say “no” to. Remember this phrase – “you teach others how to treat you.” If you do not set boundaries, people can manipulate your time without you even realizing it. People will ask to drop by or they will just show up and expect that you will drop your task at hand to tend to their needs. Set clear expectations and people often respect your wishes. As women, we should be standing up for these concepts readily and be proud.

Live up to your potential. Speak your truth. Give yourself the gift of YOU!!! Recharge daily!