“If you spend too much time thinking about a thing, you’ll never get it done.” – Bruce Lee
Productivity and performance can be a total game changer. We all have the same 24 hours in a day but some people seem to get more accomplished than others and others say, “I don’t get it. How do you get to do all that?” The secret lies in the sauce.
Boost productivity and performance is about blocking time. We cannot make more time. We all have the same amount of time but how do we structure the time that we have. How are we using it more effectively?
I have an awesome downloadable – Infographic for you!
There are many Time Tracking logs or apps out there. I have used time tracking for those people who claim that they are “so busy” and we hear people use the buzz word “busy”. I do make the attempt to track my time anytime I catch myself saying that I am busy. Busy is that buzz word but it is almost like an excuse for people not doing things. It is actually saying, “I do not want to do that” or “That’s not important to me.”
When you start tracking your time, you can start seeing where you are spending your time. You can do the same exercise by tracking the amount of water you drink, the workouts you want to have, or anywhere you want to make a change. If you start tracking it, anything that you track you are able to manage better. Start tracking your time for 3-7 days to see where you are actually spending your time and then you can adjust accordingly.
One of the great things I like to recommend to people is scheduling 30 minutes in the morning to start to plan your day and another 30 minutes at the end of the day to review and plan for the next day. You will be forward thinking, you are making the plan, and have an intended direction of where you want your day to go.
Make a list of all your priorities. What are the A-game changers where you are going to have the greatest return on your investment? This is where you need to be focusing your time. Focus on your priorities first.
Set office hours to eliminate distractions and interruptions. It is so easy for people to pop by and say you are working at home today or you don’t have office hours I can just pop in and have a casual chat. If you are in the middle of working on something important that you have a deadline, these interruptions can really suck some of the time that you have. Consider that when you are working on a big project there may be a time of the day where you just need to close your door.
Turn off notifications and email alerts on your smartphone and computer. BING! Every time you see one of those, it is a bright shiny object! BING! BING! BING! Or SQUIRREL – anything that takes you attention to a different place!
Block out time on your calendar to focus on high priority tasks. Block off dedicated time. Use a timer. You would be surprised how much you can accomplish in 20 minutes when you are trying to beat a clock.
Develop a system for managing information such as paper and emails so you only deal with it once if possible. Consider creating folder or filters to help sort emails. Do not hang on to emails that do not require a reply or that you can get the information somewhere else.
Delegate to others who have the knowledge, skills, and ability to get a task done so you can focus on high priority tasks requiring your expertise. I know sometimes we like to be in control and be the boss. If you want to be a smart boss you need to delegate some of that out. If people have the knowledge, skills, and ability, let them do the work that they love to do. You can focus on the work that is a high priority and you can focus on your expertise. Everybody is using their skills more effectively on a team.
Don’t schedule meetings unless they are necessary and they have a targeted agenda. Sometimes I think people throw up meetings just to have a meeting but then they get there, there is no focus or direction and they feel that people are just wasting their time. When they could be focusing on what is really important to them, what has pressing deadlines, and where they are going to get the greatest return on their investment? Ask yourself whether or not you can do a meeting over the phone versus driving to somewhere or taking up a lot of time. Sometimes it can be addressed in an email. Consider how you can respond so you can get to the meat of the matter very quickly.
FOCUS on ONE activity or task until completed…then REWARD yourself and CELEBRATE! It might be a stretch break or getting a coffee or a cup of tea giving you a small reward so you are focused on one activity. “If you spend too much time thinking about a thing, you’ll never get it done.” When you start doing too many things or multi-tasking, it divides your attention. Put your intention and attention to the place you want to get your results.
Try these 10 things and you will be boosting your productivity and performance and watch what happens to your results.
Be an implementer!
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DEBRA KASOWSKI, BScN CEC is an award-winning best-selling author, transformational speaker, blogger, and Certified Executive Coach. She has a heart of a teacher and is certified in Appreciative Inquiry and Emotional Intelligence. Her writing has been published in a variety of print and online magazines. Debra Kasowski International helps executives, entrepreneurs, and organizations boost their productivity, performance, and profits. It all starts with people and passion. Sign up the Success Secrets Newsletter and get your free mp3 download today! www.debrakasowski.com
Time 9:11 min